FORMS

ETHICS AFFIDAVITS and CERTIFICATION FORMS MATRIX

When to SUBMIT

Signed by AGENCY

Signed by CONTRACTOR

ALL Contracts cost or value $50k > or more

LARGE Contracts cost $500k > or more

Submit form with bid or proposal

  Form 5*

Form 6 **

Submit form  at time of contract execution

Form 3

Form 1

   Form 5 *

Form 6**

Submit form after contract execution

 Form 6 **

Submit form ANNUALLY if multi-year contract

Form 1

Submit form  at time of contract execution

Corporate Resolution

Corporate Resolution

Submit form  at time of contract execution

Non-Discrimination Form

Non-Discrimination Form

Notice included in contract

SEEC Form 11-Notice

SEEC Form 11-Notice

Form 5* is normally submitted by the contractor to the awarding State agency with the bid or proposal.  However, for a sole source or no bid contract, it is submitted at the time of contract execution.

Form 6** is normally submitted by the contractor to the awarding State agency with the bid or proposal.  However, for a sole source or no bid contract, Form 6 is submitted at the time of contract execution.  When applicable, Form 6 is also used by a subcontractor or consultant of the contractor.  The subcontractor or consultant submits the form to the contractor, who then submits it to the awarding State agency.  Depending on when the contractor engages the subcontractor or consultant, the contractor either submits the form at the time of contract execution or after contract execution.